Home » Work Smarter, Live Better: How to Use Kanban Boards

Work Smarter, Live Better: How to Use Kanban Boards

In today’s fast-paced world, the modern woman faces a unique set of challenges. We find ourselves in high-pressure corporate careers, where the demands of work can (and do!) spill over into our personal lives. Striving for success while maintaining a fulfilling work-life balance can be a constant juggling act. It’s crucial to acknowledge that the struggle is real, but it’s also an opportunity for growth. So, in this blog post, I’m about to unveil a game-changing tool that will revolutionize the way you approach your goals and aspirations—Kanban boards.

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What are Kanban Boards?

So, what exactly is this Kanban board we’re talking about?

Originally developed for project management, Kanban boards are visual tools used to track the progress of tasks and workflows. They provide a clear and organized way to visualize work, making it easier to manage and prioritize.

The beauty of Kanban boards lies in their adaptability. While they are traditionally used for work-related tasks, they can be customized and repurposed for all aspects of your life, including your personal and self-development goals. They’re basically a visual representation of your to-do list, goals, and progress right in front of you.

Kanban boards typically consist of columns that represent different stages of work, such as “To-Do,” “In Progress,” and “Done.” Tasks or goals are represented as cards/sticky notes that move from one column to another as they progress. This way, you can visually see your progress (and it’s so fun to watch your tasks move from the “To-Do” column to the “Done” column!).

The Power of Visualizing Your Goals

Now, let’s explore the incredible power of visualizing your goals using our Kanban boards. The act of seeing your tasks and goals laid out in front of you can have a profound impact on your mindset and productivity.

When you have a visual representation of your goals, it becomes easier to understand the big picture and break it down into manageable steps. You can see where you are in your journey and what tasks need your immediate attention. This clarity can reduce the overwhelming feeling that often accompanies a long to-do list.

Moreover, the simple act of moving tasks or goals from one column to another can be incredibly satisfying (just like checking something off of a to do list!). It provides a tangible sense of progress and accomplishment. This positive reinforcement can boost your motivation and drive, making you more likely to stay committed to your goals.

TLDR; Kanban boards are not just about task management; they’re about empowerment and personal growth. They help you take control of your life, set clear priorities, and visualize your path to success.

Creating Your Personal Kanban Board

Now that you understand the power of Kanban boards, let’s talk about how to create your very own personal Kanban board. The process is simple and highly customizable, allowing you to tailor it to your unique goals and lifestyle.

While we’re doing a personal Kanban board, it’s super easy to change this to meet any needs you have at work, too!

Step 1: Define Your Goals

Begin by identifying your goals and tasks. What are your career objectives? What personal development milestones do you want to achieve? Do you have self-care routines you want to prioritize? Make a list of everything you’d like to accomplish.

Step 2: Create Columns

Next, create columns on your board that represent different stages of progress. The classic columns are “To-Do,” “In Progress,” and “Done.” However, feel free to customize these columns to suit your needs. For example, you could have columns like “Work,” “Personal,” and “Self-Care.”

Step 3: Add Tasks or Goals

Now, take each of your identified goals and tasks and write them on individual cards or post it notes (I personally prefer post it notes — they’re slightly easier for me to move around). Place these in the “To-Do” column. As you start working on a task or goal, move the corresponding card to the “In Progress” column.

Step 4: Visualize and Prioritize

Your board is now a visual representation of your goals and tasks. Take a moment to look at it. This visual clarity can help you prioritize your efforts and focus on what’s most important.

While not necessary, I also like to arrange my Kanban board with highest priority/closest deadline items at the top, and longer term goals at the bottom. It helps keep me on track and see what I need to do.

Step 5: Move to Completion

As you complete tasks or achieve goals, move the corresponding cards to the “Done” column. This simple act of physically or digitally moving tasks can provide a sense of accomplishment and motivate you to tackle the next one.

Remember, your Kanban board is a dynamic tool. Tasks will move between columns as you progress, and new ones will be added. The key is to maintain this visual representation and use it as a guide to help you stay on track with your goals while balancing your work and personal life.

Using Kanban Boards to Balance Your Career and Personal Life

Now that your personal Kanban board is set up, let’s explore how it can be a game-changer in achieving that elusive work-life balance.

Your board allows you to clearly see your work-related tasks alongside your personal and self-care goals. This visual balance serves as a reminder that all aspects of your life are essential. You can set boundaries by allocating specific time blocks for work, personal time, and self-care activities.

For instance, if you have a work project that requires intense focus, allocate dedicated time for it on your board. Simultaneously, schedule time for self-care activities like exercise, meditation, or relaxation. The act of visually organizing your tasks helps you allocate time more efficiently and prevents one aspect of your life from dominating the others.


Through the power of visualization, you can gain clarity on your goals, track your progress, and experience the satisfaction of achieving what matters most to you. Whether it’s excelling in your career, nurturing personal relationships, or prioritizing self-care, your personal Kanban board can help you strike that delicate balance.

Remember, your Kanban board is a dynamic and adaptable tool that you can customize to fit your unique goals and lifestyle. It’s not just about managing tasks; it’s about empowering yourself to become the best version of yourself while maintaining harmony in all aspects of your life.

Ready to embark on your journey towards mastering work-life balance and personal development? Subscribe to our blog for more empowering content and tips on using Kanban boards effectively. Looking for more productivity tips? Check out this post on the Pomodoro Technique or this one on how to maintain a good work-life balance. Together, we can inspire and support one another on our paths to becoming the best versions of ourselves.

You’ve got this!


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